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Government Vacancies Enquiry System
Government Vacancies Enquiry System
Job Number:
50254
Department:
Planning Department
Job Title:
Senior Executive Assistant
Salary:
HK$66,090 per month
Entry Requirements:
Candidates should have -
(a) a bachelor’s degree from a university in Hong Kong, or equivalent;
(b) met the language proficiency requirements of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent [See Note (1) below];
(c) at least eight years of full-time working experience after obtaining the degree;
(d) at least six years of post-qualification full-time experience in work related to general administration or management work (including at least three years of experience at managerial level preferred). Relevant work experience in the Government or public bodies is an advantage;
(e) a good command of spoken and written English and Chinese;
(f) knowledge of common office applications including English and Chinese Word Processing, Excel and Powerpoint; and
(g) preferably a fair understanding of the operation of the Planning Department.
Note:
(1) For the purpose of appointment of non-civil service contract staff, ‘Grade C’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.
(2) Interested candidates should provide a cover letter of around 300 words in English on the reason(s) for application for the post, and with a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment, especially those related to the requirements of this post.
Duties:
(a) To handle matters related to office accommodation and building management;
(b) To handle general administration matters in the Department, including records management, electronic records management, contract management, supplies and procurement matters, etc.;
(c) To assist in operating the Government-wide Mobilization Level;
(d) To provide secretarial support to the Green Housekeeping Committee and assist in promoting environmental friendliness in the Department;
(e) To provide secretarial support to the Planning Department Staff Recreation Club and assist in organizing staff social functions;
(f) To provide support in human resources management and personnel functions including but not limited to recruitment and appointment etc., and to handle related enquiries and complaints; and
(g) To handle any other ad hoc duties as assigned.
(May be required to work in remote areas and work outside normal working hours and/or in irregular hours.)
Terms of Appointment:
Successful candidates will be appointed on non-civil service contract terms for six months. Renewal of contract will be subject to service need of the department and the performance and conduct of the candidate.
Fringe Benefits
An end-of-contract gratuity may be granted upon satisfactory completion of the full contract period with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) Scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal 15% of the total basic salary drawn during the contract period. Rest days, statutory holidays (or substituted holidays), annual leave, maternity/paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance.
General Notes:
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend recruitment interview without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by email to ncsc_recruitment@pland.gov.hk on or before the closing date for application.
(h) Non-civil service vacancies information contained in this column is also available on the Planning Department on the Internet at http://www.pland.gov.hk.
(i) Towards the application deadline, our online system would likely be overloaded due to large volume of applications. To ensure timely completion of your online application, it is advisable to submit the application as early as possible.
How to apply:
Applicants must apply online through the G.F. 340 Online Application System of the Civil Service Bureau (http://www.csb.gov.hk), and submit copies of the following supporting documents by email to ncsc_recruitment@pland.gov.hk on or before the closing date for application:-
(a) a cover letter of around 300 words in English on the reason(s) for application for the post;
(b) a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment, especially those related to the requirements of this post;
(c) copies of all relevant certificates and academic transcripts of studies;
(d) copies of language proficiency certificates; and
(e) documentary proof of working experience.
Applicants should clearly mark “Application for the position of Senior Executive Assistant” and quote the “online application number” in the email subject. Applicants should provide an accurate email address in their applications and are held responsible for checking their emails.
Late applications will not be accepted. Applications which are incomplete or unclear, submitted through a method other than the G.F. 340 Online Application System of the Civil Service Bureau (i.e. in person, by post, by fax or by e-mail), or without the required supporting documents submitted by email on or before the closing date for application will not be considered.
Candidates who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. This period may be longer in exceptional circumstances, e.g. when a large number of applications are received or when there are other complications. Those who are not invited for interview may assume that their applications are unsuccessful.
Contact Address:
Appointments Section, Planning Department, Room 1817, 18/F, North Point Government Offices, 333 Java Road, North Point, Hong Kong
Enquiry Telephone:
2231 4346
Closing Date(dd/mm/yyyy):
04/09/2026 23:59:00
Web Site of Department:
http://www.pland.gov.hk
Application via Internet:
Online GF340
Submit attachment
Advertising Date
21/08/2026
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